Privacy Policy

Privacy Policy for Vancann-Solutions.com
This Privacy Policy explains how Vancann-Solutions.com ("we," "us," or "our") collects, uses, and protects any personal data you provide when you use our website or engage our consultancy services, in compliance with the General Data Protection Regulation (GDPR) and German data protection laws.

1. Data Controller
   The data controller responsible for processing your personal data is:
   Vancann-Solutions.com

   Van Cann Solutions

2. Information We Collect and Legal Basis
   We collect several categories of personal data to provide our maritime consultancy services and operate our website. Specifically, we collect Identity & Contact Data (like your name, company, email, phone, and address) to respond to inquiries and to prepare for or fulfill service contracts. This is processed under the legal basis of Article 61b GDPR (Performance of a contract or steps prior to entering a contract). To actually perform the requested maritime consultancy services, we collect Engagement Data (which includes vessel specifications, project documentation, and technical details), also based on Article 61b GDPR (Performance of a contract). Finally, we collect Website Usage Data (such as your IP address, browser type, and cookies) to analyze website performance and ensure security. The legal basis for this is generally Article 61f GDPR (Legitimate interests: improving our website and services), though for non-essential cookies, it is Article 61a GDPR (Consent).

3. How We Use and Process Your Information
   We use the collected information only for the following purposes:
   Contract Execution: Processing orders, issuing reports, invoicing, and performing the agreed services.
   Communication: Corresponding with you regarding the Engagement.
   Legal Obligation: Maintaining business records, complying with tax and commercial laws in Germany, and fulfilling data subject access requests.
   Direct Marketing: Sending occasional updates about our services, with your consent (Art. 6(1)(a) GDPR) or on the basis of legitimate interest (Art. 6(1)(f) GDPR) for existing clients, unless you object.

4. Disclosure and International Transfers
   We do not sell your personal data. We may share your information with:
   Processors: Trusted IT/hosting providers and accountants who process data on our behalf under strict data processing agreements as required by Art. 28 GDPR.
   Subcontractors: Third-party maritime experts who require the data to assist in the service delivery, bound by confidentiality.
   Authorities: German regulatory or legal bodies when legally required.
   If data must be transferred outside the EU/EEA, we will ensure appropriate safeguards are in place, such as Standard Contractual Clauses (SCCs) approved by the European Commission.

5. Data Security and Retention
   We implement technical and organizational measures (Art. 32 GDPR) to protect your data. We retain personal data only for as long as necessary to fulfill the purposes for which it was collected, or for compliance with German statutory retention periods (e.g., 6 or 10 years for commercial documents).

6. Your Rights (GDPR)
   Under the GDPR, you have the following rights concerning your personal data:
   Right of Access (Art. 15 GDPR): To obtain confirmation and information about the data we hold.
   Right to Rectification (Art. 16 GDPR): To have inaccurate or incomplete data corrected.
   Right to Erasure ('Right to be Forgotten') (Art. 17 GDPR): To request the deletion of your personal data, subject to legal exceptions (e.g., retention periods).
   Right to Restriction of Processing (Art. 18 GDPR).
   Right to Data Portability (Art. 20 GDPR): To receive your data in a structured, commonly used, and machine-readable format.
   Right to Object (Art. 21 GDPR): To object to processing based on legitimate interests or for direct marketing.
   Right to Lodge a Complaint with a supervisory authority (e.g., the Hamburg Data Protection Authority).

7. Changes and Contact
   We may update this Privacy Policy from time to time. The latest version will always be posted on our website.
   For any questions, or to exercise your rights under GDPR, please contact:
   Vancann-Solutions.com
   Ron@Vancann-Solutions.com
   +4915150795921